The Cash & Bank Book
The General Ledger.
The Personal Ledger (Member wise Monthly collection Register)
Bill Register ( Month – Wises charges register)
Register of members in ‘I’ form prescribed
The List of ‘J’ form prescribed
The Property Register
The Share Register
The Sinking Fund Register
The Audit Rectification Register in “O” Form
The Investment Register
The Nomination Register
The Loan Register (if Loan Is raised)
The Mortgage Register (if Property is Mortgage)
The Minutes Book for managing Committee Meetings
The Minutes book for General Body Meetings
The Register of deposits made with the local Authority, Electric Supply company and say other authorities
The Register of Furniture, Fixtures and Office Equipment’s
The Register of Library Books
The Register of Allotment of Flats
Structural Audit Register(Wherever Applicable)
Application For Membership
Application for Associate Membership
Application for Nominal Membership
Letter of Resignation from membership including resignation from a associate and nominal membership.
Application for Transfer of Shares and/or interest in the Capital. Property of the Society.
Case of Expulsion of Members.
Nominations made by members including revocation thereof.
Separate file for correspondence entered into with each member
Correspondence with Registering Authority.
Correspondences on Property Taxes including Non-Agricultural Taxes.
Correspondences on Water Charges.
Correspondences on Electricity Charges.
Correspondences regarding Conveyance of Property
Agreements, Contract Deeds with Papers connected thereto
Approval plan of Construction and Correspondences thereon
Application of exchange of Flat.
Correspondences about allotment of Flat.
Application for allotment of parking space and stilts.
Vouchers along with bills, relating thereto-arranged in order of entries in the cash book and the Journal.
Counterfoils of Challans for credits of amount into the bank, arranged in order of dates of Credits.
Counterfoils of Cheque Issued.
Counterfoils of Share Certificate.
Applications for Duplicate Share Certificate.
Application for Registration of Society, the copy of the Bye-Laws and Amendment thereto
A Certificate of Registration Duly Framed.
Counterfoils of receipts or carbon copies of receipts issued by the Society
Counterfoils of bills or carbon copies of bills for the Society Charges.
Correspondence about Loans received and property of the Society mortgaged.
Notices and Agenda of the Meetings of the General Body Meetings
Periodical Statements of accounts prepared by the Society
Committee annual reports on the working of the Society
Audit memos received from the statutory Auditors with rectifications report thereon
Audits Reports received from Internal Auditors, with rectification report thereon
Notices and agenda of the Meetings of the Committee
Papers pertaining to the Election of the Committee